Job Title:                             Campus Counselor Clerk

Wage/Hour Status:            Nonexempt

Department:                       Assigned Campus

Reports To:                         Principal and/or Principal's Designee

Approved By:                      Board of Trustees

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SUMMARY:

Promotes efficiency by performing clerical duties diligently.  Performs clerical duties for assigned personnel and deals with students, staff and parents.

 

QUALIFICATIONS:

 

EDUCATION:

High school diploma or GED

Some college preferred

 

EXPERIENCE:

One year of clerical experience, preferably in public education environment

 

 

CERTIFICATES, LICENSES, REGISTRATIONS:

Certification as required by the Texas Education Agency

 

 

OTHER SKILLS AND ABILITIES:

• Proficient skills in typing, keyboarding, and file maintenance
• Ability to operate a personal computer and relate software to develop spreadsheets, databases, and do word processing
• Working knowledge of typewriter, printer, copier, fax machine, and calculator
• Effective organizational, communication, and interpersonal skills
• Patience in dealing with parents and children
• Ability to develop effective working relationships with students, staff and the school community
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to perform duties with awareness of all district requirements and Board of Education policies

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Records, Reports, and Correspondence

1. Prepare written correspondence forms, schedules, or reports using typewriter or personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus                 communication as requested, using typewriter or personal computer.
3. Schedule meetings and appointments and maintain calendar for immediate supervisor.
4. Assists the counseling department with student scheduling and registration as needed.
5. Assists with required campus counseling department testing and the entering and processing of student

              Transcripts.

6. Assists with counseling department student campus activities as required.

 

Reception and Phones

7. Assist students, teachers, and parents, as needed.
8. Receive incoming calls, take reliable messages, and route to appropriate staff.

 

Files

9. Maintain physical and computerized files including inventory of school and office supplies, mailing lists,                 student records, visitor logs, and office communication.
10. Update handbooks, policy manuals, and other documents, as assigned.

 

Other

11. Sort, distribute, or deliver mail and other documents.
12. Maintain confidentiality.
13. Participate in staff development training programs to improve job performance.
14. Participate in faculty meeting and special events as assigned.
15. Exercise professional judgment in absences; be punctual to work, meetings, and appointments.
16. Perform other duties as assigned by the immediate supervisor.

                               

 

SUPERVISORY RESPONSIBILITIES:

None

 

 

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of people.

 

 

 

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent; and to draw and interpret bar graphs.

 

 

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

 

PHYSICAL DEMANDS:

Occasional absences are understood but regular attendance is required.

 

While performing the duties of this job, the employee is regularly required to stand, walk, and sit.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  Repetitive hand motions and prolonged use of the computer is required.  Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception. 

 

This position requires meeting multiple demands from several people at the same time.  The employee continuously interacts with staff, students and the general public. 

 

 

  

 

The employee must maintain emotional control under stress.

 

 

WORK ENVIRONMENT:

The noise level in the work environment is quiet to moderate.  Work is regularly performed indoors.